Contacts Manager for Lync is a new tool specially designed to ease and simplify the task of contacts management centrally and automatically, specifically: creating and maintaining contact lists, adding/removing contacts, and updating contacts and contact lists for your entire network. With Contacts Manager for Lync, your organization will save time and money as well as boost efficiency.
Contacts Manager for Lync is a reliable 3rd party solution designed to ease the process of contact management for Lync. It is aimed at provisioning the process of creating, maintaining, adding/removing, populating, and updating pre-set contact lists for all the users at once. Managing contacts couldn’t be easier, that means saving considerable amounts of time and efforts, while increasing the productivity for your IT administrators at a notable rate.
Contacts Manager is a cost effective solution that helps IT and System Admins manage the company contact lists throughout the organization and, its branches all over the world. Now, there is no need to use power scripts or other means that require an increase in IT involvement.
Contacts Manager supports create/populate response groups for all/some users.
Any user of Contacts Manager can create/populate telephone contact (Not supported in UCS and office 365).
Any user of Contacts Manager can export contact list for specific user then import it, then populate it to all/some users.
Any user of Contacts Manager can rename a populated group no a new name (i.e. Rename the HR group to Human Resources group).
2. Using Contacts Manager
2.1 Starting the Application
To start up the application go to the Start Menu and click on “Apps” then open the Contacts Manager or you can simply open it from the desktop icon.
Contacts Manager Initialization Wizard Window appears as shown in (figure 2.1), Click on the “Update” button and enter your license code in the License Key Dialog box, then click “OK.” Contacts Manager will proceed to the Initialization Wizard window as follows:
To reset your configuration clearing saved configuration data that contain contact lists, click on “reset configuration” button, (figure 2.2).
Note: In the occurrence of a technical issue, we have added an option through which you can send the log file of your current working state to the Contacts Manager Support Team so; we can easily recognize your issue. Click on “Send Log” (Figure 2.2) then, attach and send it to the email@example.com.
You are able to determine to load or unload images of users, and groups from the active directory. Simply check or uncheck the checkbox “Load Pictures for users & Contacts” from the active directory” (figure 2.3).
To show to the Contacts Manager main window you need to click Continue (figure 2.4)
To be able to fill the lists and the groups with the contacts, you will have to load all contacts from the active directory, click on the active directory domains in the left menu, all domains at your company will be loaded then choose the domain that you want to add the contacts from (Figure 3.1.1).
To add contacts in (specific group), right-click on any contact(s) then, select “Add User to Contact List” and select the contact list and choose the group you would like to add the contacts to (Figure 4.8.1).
Now you have added a contact or multiple contacts to a specific group and a confirmation message with the contacts addresses appears(Figure 4.8.2)
To wipe a user’s contact list from assigned users, click on assigned user right-click on a contact and choose “Wipe Contact List” now the user’s contact list will be wiped and the user will not be removed (Figure 7.1.1).
A dialog box appears to confirm wiping all contacts from the selected user, press “Yes” (Figure 7.1.2).
Contacts Manager will remove groups and contacts that are existing in the current contact list. By Checking “Including all contacts added by the user(s)” all groups, contacts and manually added groups and contacts will be removed from assigned user.
To wipe all users, right-click on “Assigned Users” then, choose “Wipe Contact List” (Figure 7.3.1).
7.4 Add new user to an existing contact list
When new employee join your company you can easily get him/her involved very fast to your communication community. To add new user load “active directory” >> choose the new user name by filtering active directory as we mentioned before. Right-click and choose “Add User to Contact List”. Choose Contact List name then choose the Group Name. (figure 7.4.1)
8 Contact List Features
8.1 Export Contact List
To export contact list, right-click on contact list then choose “Export Contact List” (Figure 8.1.1).
Browse to select a contact list file then click “Open” (Figure 8.1.2)
A confirmation message appears to confirm that “Export has been successfully” (Figure 8.1.3).